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Excerpt for Microsoft Word Time Saving Tips by , available in its entirety at Smashwords


To The Point…


Microsoft Word Time Saving Tips


By I.F.S. Harrison


Published By

I.F.S. Harrison

Published at Smashwords


To The Point… Microsoft Word Time Saving Tips

Copyright © 2019 by I.F.S.Harrison All Rights Reserved


Thank you for purchasing this eBook.

Time for Tips!


NOT FOR RESALE-

Please Note: This product is not for resale or redistribution. Any reselling, reproducing, redistributing, or copying of this e-Book, its pictures, listing description, or title is strictly prohibited by Local, State, Federal and International Intellectual Copyright laws. Any unauthorized use will be pursued to the fullest extent of the law.


All copyrights, quotations, websites, or registered trademarks listed in this e-Book are merely listed as examples or reference. The author is in no way affiliated with any companies, services, websites, quotations, properties or names mentioned herein, and each individual trademark or copyright listed within this e-Book belongs only to the respective owner and are being used with written permission or under terms of fair use or public domain. Any references, prices, policies, and procedures mentioned herein are subject to change without notice. It is the user’s responsibility to ensure that they follow the terms, EULA, and any other conditions of any software, websites, and any other property, or item mentioned within this guide


Microsoft Office and Word are registered trademarks of the Microsoft Corporation in the United States and/or other countries.



Welcome to Microsoft Word Time Saving Tips


This eBook is designed, not to make you a better typist, but to help you become a better Microsoft Word user, to work faster, with less stress, and better results.


Just by learning a handful of keyboard shortcuts, and tricks of the mouse, you can cut the time it takes to type your document.

Also, you might find a few tips that you never knew you needed to know.

With today's changing business environment, it's always better to know more.


When I train courses to a live group, at least twice an hour I hear, "Oh, I've been doing it the long way this whole time.", or "I didn't know you could do that."

Will that be your experience? I do not know, but take a look at the table of contents to see what topics are covered.



SKILLS YOU WILL GAIN:


By the end of this eBook you will be able to quickly make selections in your document by using both keyboard shortcuts and the mouse.


Working with long documents?

Learn how to NAVIGATE QUICKLY, and how to CREATE A TABLE with just your keyboard.

You will learn time saving tips on FORMATTING, and you will learn how to CREATE FILLABLE USER FORMS.

How to CUSTOMIZE WORDS USER INTERFACE, and CREATE YOUR OWN KEYBOARD SHORTCUTS, and a few other tips and tricks that will boost your productivity.


Making Selections and Navigating in Microsoft Word

Quick Ways to Select Text

Keyboard Shortcuts for Extending a Selection

Selecting an Entire Word Document Two Ways

Keyboard Shortcuts for Navigating Your Word Documents

You Can Create a Table of Contents in Less Than 4 Seconds If...

Making Use of KeyTips, The Ribbon's Access Keys



Formatting Tips That Will Save You Time in Microsoft Word

Changing the Default Font of Your Word Documents

Changing the Line Spacing of Your Documents

Super-Fast Subscript and Superscript Formatting

Repeating Simple Actions

Adjust the Font Size Without Using the Ribbon

Start Typing at Any Alignment Setting with the I Bar

Creating Bulleted Lists with the Keyboard

Changing the CASE of words

Keyboard Shortcuts for Formatting Your Word Documents

Embedding Fonts into Your Documents



Tips & Tricks for Tables and Lists

Creating a Table with Just Your Keyboard

Converting Text or Lists to Tables

Keyboard Shortcuts for Navigating Through Tables in Your Word Document

Turning a Plain List into SmartArt



Creating Fillable Forms in Microsoft Word

Overview of Forms

Adding Labels to Forms

Adding Text Controls to Forms

Adding Pictures Controls to Forms

Adding Combo Box (Drop-Down) Controls to Forms

Adding Date Controls to Forms

Adding Check Boxes to Forms

User Testing the Form

Protecting the Form

Editing Form Permissions



Tips to Know About the Microsoft Word Environment

Customizing the Ribbon to Meet YOUR Needs

Getting the Ribbon Out of the Way When it Takes Up Too Much Space

Tell Me What You Want To Do... (2016)

Creating Your Own Keyboard Shortcuts

Removing Keyboard Shortcuts

Reassigning Keyboard Shortcuts

Viewing Your Word Document's Statistics (Character, Word, Paragraph,Line Count)

Recovering Unsaved Documents

Changing the Default Save Location of Your Word Documents



Other Tips

Adding Watermarks to Your Word Documents

Inserting Filler Text Into Your Word Documents

Sending a Microsoft Word Document to PowerPoint

Making Good Use of the Undo History

Printing a Portion of the Page

Password Protecting You Microsoft Word Documents




Making Selections and Navigating in Microsoft Word



Quick Ways to Select Text


There are many ways to quickly select the text of your document.


For example, if you would like to select just one word, you would just double left click on that word with your mouse device.

But what if you wanted to select an entire sentence?

In that case you would hold down the CTRL key, and left mouse click.


And when you need to select an entire paragraph, you would triple left click.


What if you needed to select multiple, non-contiguous words?

You would select the first word, hold down your CTRL key, and then left click and drag over the next word.


You can even create a selection marquee that can span across paragraphs.

To do this, hold down the ALT key, hold down your left mouse button, and drag your mouse to create your selection.



The words, sentences, and paragraphs that are in the selection marquee can now be formatted independent of any other words, or letters around them.



So, the take away from this section is:


Double click to select single words.

CRTL + click to select sentences.

Triple click to select paragraphs.

CTRL + click and drag to select non-contiguous words, sentences, or paragraphs.

ALT + click and drag to create a selection marquee.



Back to Table of Contents.



Keyboard Shortcuts for Extending a Selection



ALT+CTRL+SHIFT+PAGE DOWN:

Extend a selection to the end of a window.


CTRL+A:

Extend a selection to include the entire document.


CTRL+SHIFT+DOWN ARROW:

Extend a selection to the end of a paragraph.


CTRL+SHIFT+END:

Extend a selection to the end of a document.


CTRL+SHIFT+F8,

then use the arrow keys;

press ESC to cancel selection mode:

Select a vertical block of text.


CTRL+SHIFT+HOME:

Extend a selection to the beginning of a document.


CTRL+SHIFT+LEFT ARROW:

Extend a selection to the beginning of a word.


CTRL+SHIFT+RIGHT ARROW:

Extend a selection to the end of a word.


CTRL+SHIFT+UP ARROW:

Extend a selection to the beginning of a paragraph.


ESC:

Turn extend mode off.


F8:

Turn extend mode on.


F8, press once to select a word, twice to select a sentence:

Increase the size of a selection.


F8, and then press LEFT ARROW or RIGHT ARROW:

Select the nearest character.


F8+arrow keys; press ESC to cancel selection mode:

Extend a selection to a specific location in a document.


SHIFT+DOWN ARROW:

Extend a selection one line down.


SHIFT+END:

Extend a selection to the end of a line.


SHIFT+F8:

Reduce the size of a selection.


SHIFT+HOME:

Extend a selection to the beginning of a line.


SHIFT+LEFT ARROW:

Extend a selection one character to the left.


SHIFT+PAGE DOWN:

Extend a selection one screen down.


SHIFT+PAGE UP:

Extend a selection one screen up.


SHIFT+RIGHT ARROW:

Extend a selection one character to the right.


SHIFT+UP ARROW:

Extend a selection one line up.




Back to Table of Contents.



Selecting an Entire Word Document Two Ways


Method 1: You can press CTRL+A on your keyboard to select an entire document.


Method 2: You could also go to the bottom of your document, move your cursor to the left margin so that the cursor is pointing to the right, hold down the CTRL key, and left mouse click!




Back to Table of Contents.




Keyboard Shortcuts for Navigating Your Word Documents



ALT+CTRL+PAGE DOWN:

To the end of the window.


ALT+CTRL+PAGE UP:

To the top of the window.


CTRL+DOWN ARROW:

One paragraph down.


CTRL+END:

To the end of a document.


CTRL+HOME:

To the beginning of a document.


CTRL+LEFT ARROW:

One word to the left.


CTRL+PAGE DOWN:

To the top of the next page.


CTRL+PAGE UP:

To the top of the previous page.


CTRL+RIGHT ARROW:

One word to the right.


CTRL+UP ARROW:

One paragraph up.


DOWN ARROW:

Down one line.


END:

To the end of a line.


HOME:

To the beginning of a line.


LEFT ARROW:

One character to the left.


PAGE DOWN:

Down one screen.


PAGE UP:

Up one screen.


RIGHT ARROW:

One character to the right.


SHIFT+F5:

To a previous revision.


SHIFT+F5:

To the location you were working in when the document was last closed.


UP ARROW:

Up one line.




Back to Table of Contents.




You Can Create a Table of Contents in Less Than 4 Seconds If...


It is really easy to create a Table of Contents, and it can even be done in a matter of seconds.

That is if you have heading styles applied to your document.

Microsoft Word is going to look for the headings as a way to structure the Table of Contents.


Headings can be applied in multiple ways.

One of the easiest is to use the Styles group of the Home tab on the Ribbon.



Every section heading that you want displayed in your Table of Contents must have a heading applied to it.


Once that is done, you can go to the References tab of the Ribbon, and select Table of Contents.



The Table of Contents menu comes with two built-in automatic tables, and one manual table.




You can also create a custom table, or download tables from Office.com, as well as save any selected table as a template to the Table of Contents Gallery.



Once you create your Table of Contents, the page numbers for the entries are static, and do not change until you tell Word to update the table. You might have to update your table if the number of pages changes, content gets removed, or sections get switched around.

A good tip would be to always update your Table of Contents before printing, or e-mailing, your documents.


To update your tables, go to the References tab of the Ribbon, and click the Update Table button in the Table of Contents group.




Back to Table of Contents.




Making Use of KeyTips, The Ribbon's Access Keys


Did you know that every command on the Ribbon can be accessed by using a couple of keys on the keyboard?

It doesn’t matter which tab of the Ribbon is currently selected, you can access another tab’s command without the use of a mouse.


Here’s how:


1. Hold down the ALT key on the keyboard for one second.



KeyTips, as they are called (yes, one word) are displayed.



In the screenshot above, the F KeyTip will access the File tab.

The P KeyTip will access the Page Layout tab, and so on.


The numbered KeyTips are for the Quick Access Toolbar and will access the commands there.



2. If you wanted to insert a picture into your document, you would first press the N key to access the Insert tab.



3. From there you would press the letter P on your keyboard.


So, all you have to do is just follow the KeyTips the program displays.



If you ever accidently turn on KeyTips by holding down the ALT key too long, simply press the ESC key.



Back to Table of Contents.



Formatting Tips That Will Save You Time in Microsoft Word



Changing the Default Font of Your Word Documents

There is an easy way to change the default font used every time you open a document:

1. On the Home tab, click the Launcher in the Font group.

2. Select the font, and font size that you want as the default.

3. Click Set As Default.


4. Select All documents based on the Normal.dotm template?



5. Click OK.

6. Click OK.



Back to Table of Contents.



Changing the Line Spacing of Your Documents


In this section, I will explain how to quickly change your line spacing – without using your mouse.


The first step is to select your text.

To select an entire paragraph without your mouse, you can triple left click on the paragraph.

To select an entire document, you can press the CTRL+A keys on the keyboard.

Next you would apply one of the three following keyboard shortcuts:


Single Line Spacing: CTRL+1

Double Line Spacing: CTRL+2

One and One-Half Space: CTRL+5




Back to Table of Contents.




Super-Fast Subscript and Superscript Formatting


To make text Subscript:

Select the text, and press CTRL+

To make text Superscript:


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